Accounting Clerk

Part Time - Start November 27

Deadline to apply for this position is Monday, November 13, 2023 at 5pm. No applications received after this deadline will be considered.
Only those selected for an interview will be contacted.

Click here to read the instructions on how to apply for this position.  You must follow the instructions in the PDF file to apply.

As a member of the SSF team, the Accounting Clerk is responsible for helping with day-to-day clerical work and helping the organization meet its financial reporting requirements. The Accounting Clerk will work as part of a team under the direction of the Manager, Finance and Administration.

Key Responsibilities

  •  Data entry to Excel and QuickBooks
  •  Review of invoices, deposits and other accounting-related documentsation and data
  •  Sorting of paper and electronic documents and maintenance of both paper and electronic document files
  •  Assist with mailing out of documents (stuffing envelopes etc.)
  •  Review of bank statements and assist with preparation of bank reconciliations
  •  Review/creation of journal entries
  •  Provide support and assistance to other Accounting Clerks in the SSF
  •  Perform related duties as directed by the Manager, Finance and Administration


  • Time commitment 12 to 16 hours per week (depending on scheduling)
  • Accurate and speedy data entry skills
  • Experience with Excel functions such as Filters, Vlookup, Hlookup, Subtotals, and familiarity with “Tables”
  • Experience with Word, to be able to document work and format documents
  • Basic computer skills (copy and paste files, searching files on a computer, etc.)
  • Good mathematical skills (addition, subtraction, multiplications, division, fractions, decimals, ratios, and percentages)
  • Basic logical thinking and good attention to detail
  • Knowledge of basic office procedures such as sorting and filing
  • Use of office equipment such as computers, printers, photocopiers and scanners
  • Good Knowledge of accounting terminology (debit, credit, balance, entry, etc.)
  • Knowledge of how to make journal entries
  • Familiarity with documents such as Invoices, Cheques, Bank Statements
  • Ability and commitment to focus and work for the SSF, without distraction or interruption (no texting or personal phone calls), for 2 hours at a time


  • Enrollment in a full-time Seneca College Business-related program for Fall 2023 and Winter 2024 semesters
  • Be a resident of Ontario
  • Be able to work virtually or in person, at Newnham campus, when required
  • Have a valid Social Insurance Number and an account with a Canadian Bank
  • Have access to, and experience using, Microsoft Office 365 package (Excel, Word, and MS Teams) as well as Adobe Acrobat DC. (The software mentioned here is offered to Seneca College students at no extra cost. Install them!
  • Allow the installation of collaboration tool software on your Windows 10 or Windows 11 computer
  • Be able to bring this computer to the Newnham campus if called upon to work in person
  • Have uninterrupted access to a reliable internet connection suitable for work remotely, online, with our team
  • Have access to a computer that runs Windows 10 or Windows 11 which you can and will use for work with the SSF, with a working microphone/head-set, and the ability to support all the software mentioned above.
  • Have access to a phone and the ability to use this device regularly, for an extended amount of time, for work with the SSF
  • Be able to work remotely, online, with our team, without distraction or interruption in a quiet private working environment

Employability Skills acquired through this role with SSF

Hands-on related work experience with:

  • Excel
  • QuickBooks
  • Full cycle of accounting
  • Preparing and reviewing Journal entries, Accounting for A/P and deposits, Conducting GL account
  • reviews
  • Working with Bank statements and performing bank reconciliations

Other relevant work experience and exposure:

  • Working in a professional office environment and understanding how a business manages its financial affairs
  • Strong sense of work ethics and integrity especially in accounting practices and activities

Qualities and experiences to be developed / enhanced

  • Understanding that we are constantly learning – new principles, technology and emerging trends
  • Enhancing emphasis on accuracy
  • Interaction with others in groups or teams in ways that contribute to effective working relationships and the achievement of goals
  • Using critical thinking skills to solve problems
  • Responsibly and effectively managing and using time and other resources to complete projects
  • Taking responsibility for one's actions and decisions